The information below comes from FWS Orientation Part 6 provided by the Office of Financial Aid.
How do I get paid?
- Record the hours you work on a FWS Timesheet. The timesheet covers a 2 week work period that corresponds to the pay periods listed on your FWS payment schedule.
- The completed timesheet must be signed by both you and your FWS supervisor. Only the supervisor(s) who signed your FWS contract may sign your contract.
- Submit the timesheet by the established due date for each work period; otherwise, you will not be paid on time.
- The completed timesheet can be delivered by using inter-departmental mail or in person by the supervisor to FAPC 1605 East; all time sheets must be in a sealed envelope.
What information is on the FWS Payroll Calendar?
- Starting and ending dates of each 2 week work period
- Timesheet due dates for each work period
- Check distribution dates
What are my payment options?
Direct deposit: your FWS earnings will be transferred electronically into your personal checking or savings account on the payment date indicated on the FWS payroll calendar.
What do I need to know about Direct Deposit?
To make direct deposit your preferred way of receiving FWS payments, download the Direct Deposit Authorization Form and return it to FAPC 1605East.
Every time you receive a direct deposit payment, you will be sent an email notification providing you with information about your disbursement via your Hunter College email address. Be sure to check your Hunter College email account regularly.
You will not receive a check stub when you elect direct deposit. Should you need the information that would be provided on an actual stub, you may come to the Office Financial Aid Room 241N to obtain a printout of this information.
What happens if I don't receive my check in the mail?
If you do not receive your check within two weeks of the check date, contact the Bursar’s Office Room 238N. A stop must be placed on the check; you will have to present your Hunter College ID card in order to place the stop. It can take 6 – 8 weeks for the check to be replaced.
Are my FWS earnings taxable?
FWS earnings are considered taxable income by both federal and state governments. Your FWS earnings must be combined with any earnings from a regular job and reported as wages on your tax return. However, FWS earnings are excluded in the calculation of your eligibility for financial aid.
At the end of the calendar year, CUNY will send you a W-2 form reflecting your FWS earnings for that 12 month period (January-December). This information is also furnished to the Internal Revenue Service (IRS), New York State Department of Taxation and Finance, and local taxing agencies.
If you work off-campus, or if you work during periods of non-enrollment such as intersession, spring break or summer, FICA (Social Security taxes) from your earnings at a rate of 7.6%.
Also regarding pay stubs: You will not receive a check stub when you elect direct deposit. Should you need the information that would be provided on an actual stub, you may come to the Office Financial Aid Room 241N to obtain a printout of this information. In theory you will receive a W-2 with this information at the end of the year.
Will I get a W-2?
If you submit a timesheet you will receive to the address that you provided when signing up for workstudy. Payroll will send these out no later than January 31st.
If you need help with filling out the W-2 and IT- 1040 forms please click on the links below:
IRS W-2 FORM HELP
IRS IT-1040 FORM HELP